Best Practices on Files Drop in NextCloud.
July 12, 2017 by Nia Ordinario
Learn best practices using the Files Drop feature in NextCloud.
Introduction
The Files Drop feature in NextCloud that allows anyone to upload files with the click of a button to the directory of your choosing, without needing a login, and they cannot see or change the contents of the directory. It is the perfect replacement for attaching large files to email, maintaining an FTP server, and commercial file-sharing services.
Setting up Files Drop
To get started with Files Drop, you must enable and setup the Files Drop feature in ownCloud [link to draft]. NEED TO CHANGE
Instructions to Users
When sending out your Files Drop link for users to upload, we recommend providing the following information to prevent miscommunications from occurring.
- File size limit (max 1 GB)
- A file naming convention
- For student assignment or assessment submission – LastName_FirstName_AssignmentName
- For application or form submission – LastName_FirstInitial_FormName
- For more information on file naming convention, see Folder and File Name Convention – 10 Rules for Best Practice
- Acceptable file types (PDF, Excel, Word, PowerPoint)
Here is a generic template you could use and distribute to users
Managing Incoming Files
Please be aware that if you are expecting incoming files from hundreds of users, you may need to manage and organize the files. We highly recommend moving all incoming files at a periodic basis depending on the amount of files you are receiving (daily, weekly, or monthly, usually at the end of business day).