POSTED: NOVEMBER 30, 2016
20 MINUTE READ
AUTHOR: ADAM TANARE JR.

Enter Field Placements Data for The New SIS

How to enter placements into the new SIS.

In Category: How-to

Tagged with: SIS, ITE, placements

Materials needed: access to SIS, permissions to access SIS Placements module

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This tutorial assumes you have access to SIS. If you do not have access, please contact Adam at itega@hawaii.edu.

The following is a visual tutorial for the new SIS system. Please know that this system is new and is still being continually developed, so there may be bugs and other such issues present.

Note: Some buttons and selections seen in this tutorial may or may not be present in your view of the screen.

You may find ‘Note’ throughout this tutorial noting some things you may have to work around. Thank you for your patience. We will update this tutorial whenever there are new changes/updates to the interface.

SIS Login Page

Login into SIS with your UH username and password at the SIS Login Page. Please bookmark for future reference.

SIS Landing Page

After successful login, you will see this screen. Click Program in upper menu, then select Enrollments from its sub menu.

Enrollments Landing Page

Note: If you are entering data for a semester OTHER than the current one, please make sure to change the semester being viewed by following the instructions below:

Click the Search Button

The Search window appears, which can filter for different criteria. Make sure that Term reflects the semester you want to work with, then hit the blue OK button.

On this Enrollments Landing Page, you should see a list of only your teacher candidates. Again, make sure it reflects the semester you are intending to make changes for.

To begin entering/editing placement data for a teacher candidate, click on the number shown under the Placements column, which will show:

  • 0 if no placement data has been entered and saved yet
  • 1, 2, 3, etc. representing all saved placements to date for this student this semester

Note: Please be aware that a new tab will open when you click on the number.

Student’s Overview

This screen shows everything in SIS concerning the student. Move down to the expanded Placements sub-section.

By default, you must create the initial placement for each of your candidates; click the New Placement button at the top right of the sub-section to do so.

Ensure that the start and end term selections are for the semester you are currently working on. Then click the blue Save button. You will be taken to the Student’s Placement (Overview) screen for this new placement.

NOTES:

  • If you are going back to edit a placement, click the Show button record you want to edit.
  • Return to the Student’s Overview screen when you need to make additional placements for a candidate and repeat this step.

Students Placement (Overview)

This screen is where you will be working to input all placement data for the selected student. Below is a list of all fields where you will need to input data or otherwise check for accuracy:

  • Start Term, End Term
  • Type
  • Placement Site
  • Mentor
  • Grades
  • Content Area
  • Primary Supervisor, Secondary Supervisor
  • Note

Start Term, End Term

Ensure that the start and end term selections are for the semester you are currently working on.

Type

Defaults to ‘Mentor’. If your student is an emergency hire, select ‘OJT’. If your student fits in another criteria (ie. an emergency hire with a supervising teacher), please let Adam know.

Placement Site

Select this placement’s school.

Note: Type part or all of your school’s name into the search field for quick selection. If your school cannot be found, please notify Adam at itega@hawaii.edu.

Mentor

Select this placement’s mentor teacher. Mandatory: check if the mentor is already in the SIS database by typing their last name into the search field.

If the mentor cannot be found, enter their first name, last name, and email address into the fields below the search field. Click the blue OK button to save the mentor selection.

Grades

Select all grade levels that your student is observing in this placement. Check the box next to each grade level.

Note: There is no Save or OK button; simply click out of the selection window to close the menu to save your selections. ### Content Area Please select the content area of the mentor teacher.

EEP

  • If a special education placement, please ensure that ‘SPED’ is selected.
  • If an early childhood placement, please ensure that ‘ECE’ is selected.
  • Selecting ‘GEN’ or ‘ELEM’ for all other placements is sufficient.

MEdT

  • Any status that is available for selection and applicable is sufficient

SEC

  • Any status that is available for selection and applicable is sufficient, otherwise, selecting ‘SEC’ is also sufficient

Primary Supervisor, Secondary Supervisor

If there is a faculty member other than yourself or your co-coordinator who is supervising your student in the field, please input them into these fields. If your supervisor cannot be selected from the menus, please notify Adam at itega@hawaii.edu.

Note

Please enter any notes that you deem important for us to know regarding this placement. If it is something you want us to address right away, please also notify Adam at itega@hawaii.edu.

Saving

Click the blue Save button at the bottom of the screen to save the placement. You should see a notification appear toward the top of this screen.

Returning to Your List

Click the left arrow below the student’s name on the placement screen to return to your Enrollments screen that shows your list of students.

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